Proceedings will be published as a special number of Zoosymposia (http://www.mapress.com/j/zs/).
The deadline for submission of manuscripts is December 1, 2018.
However, manuscripts will be processed as soon as they are sent to the editorial team. The section “information for authors” on Zoosymposia website does not provide detailed information, so we decided to prepare the guidelines for submission presented below. Feel free to contact us in case of any doubts.
Please follow the basic guidelines presented below and check if your manuscript has been prepared according to the style and format of the journal. Authors must submit manuscripts by e-mail as attachments to the following email address: firstname.lastname@example.org.
Please indicate the size of the manuscript, the number of figures and the format of these files. When you submit your manuscript to the editor, it will be more expedient to the review process if you offer the names of three or more potential reviewers with their complete postal and email addresses. It is also important to include the following statements in your cover letter:
1) All authors agree to its submission and the Corresponding author has been authorized by co-authors; 2) This Article has not been published before and is not concurrently being considered for publication elsewhere (including another editor at Zootaxa); 3) This Article does not violate any copyright or other personal proprietary right of any person or entity and it contains no abusive, defamatory, obscene or fraudulent statements, nor any other statements that are unlawful in any way.
Otherwise, your manuscript will not be processed.
For manuscripts with numerous illustrations, which might be saved as separate TIFF or JPG files, for the purpose of review, it will be easier and more efficient for the subject editors and reviewers to have the figures converted into one larger PDF (Portable Document Format) file, instead of requiring the subject editor to save many files, cutting and copying these into a string of messages/files to the reviewers. You should retain the original figures in a higher resolution format for the final production of the accepted paper. For the text, PDF file along with RTF (Rich Text format) files are preferred. The advantage of submitting a rtf file for the text part of the manuscript is that the reviewers can emend the manuscript electronically. If you can not prepare PDF files, then submit text in RTF and the figures in TIFF (line drawing scanned at 600 dpi and half tone at 300 dpi; please use LZW compression, if you can, to reduce the size of e-files for easy transmission); if halftone TIFF files are too big (exceeding 2 MB), then submit them in jpeg. See here for detailed information on preparing plates for publication.
Authors of accepted papers will be asked to submit an electronic version of the manuscript so that the publisher needs not to re-key or scan the ms. At this stage, the text part of the ms must be submitted as RTF or MS Word files and figures as TIFF files. Authors please be aware that line drawings must be scanned at 600 to 1200 dpi as line art (=1 bit); they must NOT be scanned as 8 bit or full colour images. Please read details here.
In submitting the final version of revised manuscript to editors, authors are asked to provide the following information to all proper typesetting and indexing of the manuscript:
1) Corresponding author name and email
2) Author last name and running title (<60 characters; to be used in footer)
3) Number of plates and cited references
4) High taxon name (i.e. taxon section in Zootaxa website) and number of new taxa described in the paper.
When a manuscript is received by the Editor, he/she will have it reviewed by at least two peers qualified to evaluate the manuscript and he/she normally asks the reviewers to complete the review in one month. However, the reviewing process will normally take longer, depending on the length of the manuscript and reviewer’s responses.
PREPARATION OF MANUSCRIPTS
1) General. All papers must be in English. Authors whose native language is not English are encouraged to have their manuscripts read by a native English-speaking colleague before submission. Nomenclature must be in agreement with the International Code of Zoological Nomenclature (4th edition 1999), which came into force on 1 January 2000. Author(s) of species name must be provided when the scientific name of any animal species is first mentioned (the year of publication needs not be given; if you give it, then provide a full reference of this in the reference list). Authors of plant species names need not be given. Metric systems should be used. If possible, use the common font Times New Roman and use as little formatting as possible (use only bold and italics where necessary and indentions of paragraphs except the first). Special symbols (e.g. male or female sign) should be avoided because they are likely to be altered when files are read on different machines (Mac versus PC with different language systems). You can code them as m# and f#, which can be replaced during page setting. The style of each author is generally respected but they must follow the following general guidelines.
2) The title should be concise and informative. The higher taxa containing the taxa dealt with in the paper should be indicated in parentheses: e.g. A taxonomic revision of the genus Aus (Order: family).
3) The name(s) of all authors of the paper must be given and should be typed in the upper case (e.g. ADAM SMITH, BRIAN SMITH & CAROL SMITH). The address of each author should be given in italics each starting a separate line. E-mail address(es) should be provided if available.
4) The abstract should be concise and informative. Any new names or new combinations proposed in the paper should be mentioned. Abstracts in other languages may also be included in addition to English abstract. The abstract should be followed by a list of key words that are not present in the title. Abstract and key words are not needed in short correspondence.
5) The arrangement of the main text varies with different types of papers (a taxonomic revision, an analysis of characters and phylogeny, a catalogue etc.), but should usually start with an introduction and end with a list of references. References should be cited in the text as Smith (1999), Smith & Smith (2000) or Smith et al. (2001) (3 or more authors), or alternatively in a parenthesis (Smith 1999; Smith & Smith 2000; Smith et al. 2001). All literature cited in the text must be listed in the references in the following format (see a sample page here in PDF).
A) Journal paper:
Smith, A. (1999) Title of the paper. Title of the journal in full, volume number, page range.
B) Book chapter:
Smith, A. & Smith, B. (2000) Title of the Chapter. In: Smith, A, Smith, B. & Smith, C. (Eds), Title of Book. Publisher name and location, pp. x–y.
Smith, A., Smith, B. & Smith, C. (2001) Title of Book. Publisher name and location, xyz pp.
D) Internet resources
Author (2002) Title of website, database or other resources, Publisher name and location (if indicated), number of pages (if known). Available from: http://xxx.xxx.xxx/ (Date of access).
Dissertations resulting from graduate studies and non-serial proceedings of conferences/symposia are to be treated as books and cited as such. Papers not cited must not be listed in the references.
Please note that:
(1) journal titles must be written in full (not abbreviated)
(2) journal titles and volume numbers are followed by a “,”
(3) page ranges are connected by “n dash”, not hyphen “-“, which is used to connect two words.
For websites, it is important to include the last date when you see that site, as it can be moved or deleted from that address in the future.
On the use of dashes: (1) Hyphens are used to link words such as personal names, some prefixes and compound adjectives (the last of which vary depending on the style manual in use). (2) En-dash or en-rule (the length of an ‘n’) is used to link spans. In the context of our journal that means numerals mainly, most frequently sizes, dates and page numbers (e.g. 1977–1981; figs 5–7) and also geographic or name associations (Murray–Darling River; a Federal–State agreement). (3) Em-dash or em-rule (the length of an ‘m’) are used far more infrequently, and are used for breaks in the text or subject, often used much as we used parentheses. In contrast to parentheses an em-dash can be used alone; e.g. What could these results mean—that Niel had discovered the meaning of life? En-dashes and em-dashes should not be spaced.
6) Legends of illustrations should be listed after the list of references. Small illustrations should be grouped into plates. When preparing illustrations, authors should bear in mind that the journal has a matter size of 25 cm by 17 cm and is printed on A4 paper. For species illustration, line drawings are preferred, although good quality B&W or colour photographs are also acceptable. See a guide here for detailed information on preparing plates for publication.
7) Tables, if any, should be given at the end of the manuscript. Please use the table function in your word processor to build tables so that the cells, rows and columns can remain aligned when font size and width of the table are changed. Please do not use Tab key or space bar to type tables.
8) Keys are not easy to typeset. In a typical dichotomous key, each lead of a couplet should be typed simply as a paragraph as in the box below:
1 Seven setae present on tarsus I ; four setae present on tibia I; leg I longer than the body; legs black in color … Genus A
– Six setae present on tarsus I; three setae present on tibia I; leg I shorter than the body; legs brown in color … 2
2 Leg II longer than leg I … Genus B
– Leg II shorter than leg I … Genus C
Our typesetters can easily convert this to a proper format as in this PDF file.
Deposition of specimens
Whenever possible, authors are advised to deposit type specimens in national or international public museums or collections. Authors are also advised to request registration numbers of deposited material in advance of the acceptance of papers to avoid unnecessary delay of publication. Some countries (e.g. Australia) require that primary type specimens be deposited in collections of the country of origin; authors are advised to take this into consideration.
(according to Zoosymposia website. Please, check their website for possible updates).
Free online access of your paper can be arranged if you can
pay US$20 per page, which partially offset the production cost of the paper. This option will increase the rate of citation of your paper and is a great service to colleagues in the developing world who may not be able afford to subscribe to the journal.
If you want the colour plates to be printed in colour in the print edition, then the printer fee is US$300 the first page and US$200 for each additional page. Inclusion of colour plates in the online edition is free of charge.
PARER REPRINTS (black and white; delivery included):
Cost in US$ for papers of different number of pages and number of copies
No of copies of reprints
25 50 100
1-4pp 28 50 96
5-8pp 50 96 186
9-12pp 75 144 264
13-16pp 96 186 338
17-20pp 120 225 412
21-24pp 144 264 484