Board meetings are essential to the success of any non-profit organization However, it can be a challenge to get productive discussions underway. There are a few strategies to help you improve your organization’s efficiency.
Start with a Success Stories
Start your meeting by giving an optimistic update. Board members will be excited to know how the company is moving forward. It could be as simple as announcing the staff member’s or board member’s achievement. It could also be as significant as a new source of funding or the launch of an innovative program.
Utilize a digital solution
Utilizing a board portal with document management makes the process of preparing and disseminating board documents simpler. Searchable references aid attendees to locate relevant information during a discussion. It’s also cheaper to store and distribute the board documents digitally rather than printing and mailing them in the mail.
Manage Time
It can take a long time to talk about board issues which is why it is essential to keep the board meeting on track. Consider adding estimated discussion times to each item on your agenda, so that you are able to cover all subjects.
Also, remember that the governing documents will determine how many members are required to have the quorum to attend a meeting. Knowing this will stop members from discussing irrelevant matters when it’s clear that there’s not sufficient number of participants for the discussion to proceed.