A well-organized agenda for board meetings is a vital tool that can help ensure productive, collaborative meetings regardless of whether you’re meeting in person or via remote. It’s a way to keep the discussion focused on what’s important and avoid the time or energy spent on unproductive topics. While a well-organized agenda is the cornerstone of a successful board meeting, you could do more to enhance the effectiveness and efficiency of your board.

Ideally, board agendas are shared two to three days to a week ahead of the meeting. This gives the board members the time to write and review the agenda. This also gives them a chance to ask for any additional items they believe should be discussed during the meeting. This is a straightforward, yet efficient method to cut down on the amount of unexpected additions at the beginning of a board meeting.

When it comes to agenda items, make sure to include both old and new business. The old business section of the agenda for the board meeting will include any issues unresolved at the end of previous meetings and new business will include any topics that are proposed for discussion at this meeting.

When you are preparing the board minutes of the meeting, make certain to clearly document any decisions that were made as a result of the discussion. Also, make sure to document any motions of order or appeals that were made during the meeting. Also, include an overview of any executive meetings that were held.

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