Registration & Submission





While planning your trip, it is important to check whether you need a visa prior to entering the country. Brazil maintains a full reciprocity policy toward countries that require Brazilian citizens to hold a visa to enter their territories. For this reason, some of you will need to apply for a tourist visa in advance, and we strongly recommend that you do so at least one month prior to entering Brazil for the conference. Nationals from countries that are members of MERCOSUL only need a valid passport or identity card to visit Brazil as tourists. Below is a list of countries whose nationals are NOT required visas to enter Brazil to attend the meeting (please note that exemptions are valid for stays of up to 90 days):

Andorra, Argentina, Austria, Bahamas, Barbados, Belgium, Bolivia, Bulgaria, Chile, Colombia, Costa Rica, Croatia, Cyprus, Denmark, El Salvador, Ecuador, Estonia, Finland, France, Germany, Great Britain (United Kingdom), Greece, Guatemala, Guiana, Honduras, Hong Kong, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Lethonia, Liechtenstein, Lithuania, Luxembourg, Malaysia, Malta, Macau, Mexico, Monaco, Morocco, Namibia, Netherlands, New Zealand, Norway, Osm Malta, Panama, Paraguay, Peru, Philippines, Poland, Portugal, Russia, Romania, Saint Marino, Serbia, Slovakia, Slovenia, South Africa, South Korea, Spain, Surinam, Sweden, Switzerland, Tchec Republic, Thailand, Trinidad and Tobago, Turkey, Tunis, Ukraine, United Kingdom, Uruguay, Vatican, Venezuela.

Passport holders of all other countries will require a visa. Brazilian visas are granted by Consular Representations of Brazil abroad. If you hold a passport from a country not listed above, you need submit your application for a tourist visa (VITUR) to a Brazilian Embassy or Consulate in your country of origin.
Citizens of Australia, Canada, China, United States and Japan: please check the specific embassy or consulate that has jurisdiction over the state/ department/ county where you reside. These are the Consular Offices through which your visa application will be processed. It may not be the consulate geographically closest to you.

Links to Brazilian Consulates are listed below for selected countries. These pages have detailed information of each step of the visa application and applicants should be well informed of special requirements that each Brazilian Consulate may have. To make this even simpler for our bug lovers, here is a brief overview of the visa application process. Foreigners applying for a tourist visa must submit the following documents:

(1) a visa application form (filled out electronically at this address: )
(2) an original and signed passport valid for at least six months after your stay in Brazil (i.e. your passport expiration date must be after January 2018);
(3) a recent professional 2”x2” passport photograph of the applicant;
(4) a copy of your itinerary showing arrival and departure from Brazil (that means you need to purchase your airplane tickets before you apply for your visa); and
(5) proof of payment of consular and visa fees according to the specific instructions of each consulate.

After having successfully filled out a visa application form online, please have your printed protocol receipt signed and ready to go. All documents listed above can be submitted to the Brazilian Consulate in person (a scheduled appointment may or may not be required), by a travel or visa service, or by mail (in most cases- verify before you send anything). In any case, a pre-paid self-addressed envelope is required to return the documents.

Applicants must be aware that each consulate has its own workflow and processing visa times can vary depending on the submission type and where it is being processed. Brazilian Consulates may have additional requirements for visa submission such as a copy of your driver’s license, notarized signatures in original documents, proof of residency, or proof of travel funds. You can find more details on visa document requirements at your Consulate, so please consult the corresponding website before you proceed.

If you need an official letter of invitation from the organizing committee to support your visa application process, please write us at

Brazilian embassies and consulates for selected countries:
 Embassy of Brazil in Canberra
     General-Consulate of Brazil in Sydney
     General- Consulate of Brazil in Montreal
     Embassy of Brazil in Ottawa
     Consulate General of Brazil in Toronto
     Consulate General of Brazil in Vancouver
     Consulate General of Brazil in Guangzhou
     Embassy of Brazil in Beijing
     Consulate General of Brazil in Shanghai
     Embassy of Brazil in Cairo
     Consulate General of Brazil in Mumbai
     Embassy of Brazil in New Delhi
     Consulate General of Brazil in Hamamatsu
     Consulate General of Brazil in Nagoya
     Consulate General of Brazil in Tokyo
United States
     Consulate General of Brazil in Atlanta
     Consulate General of Brazil in Boston
     Consulate General of Brazil in Chicago
     Consulate General of Brazil in Hartford
     Consulate General of Brazil in Houston
     Consulate General of Brazil in Los Angeles
     Consulate General of Brazil in Miami
     Consulate General of Brazil in New York
     Consulate General of Brazil in San Francisco
     Embassy of Brazil in Washington D.C.


Currently, there are no mandatory vaccines required to visit Brazil. 

Applicants who have visited certain countries and territories within 90 days prior to entering Brazil are recommended to present a Yellow Fever International Certificate of Vaccination (ICV), known as the Yellow Card, upon entering Brazil – which must be taken at least 10 days prior to departure date.

The Yellow Card is RECOMMENDED for individuals who have visited any of the following countries and territories within 90 days prior to entering Brazil:

Angola, Benin, Bolivia, Burkina Faso, Burundi, Cameroon, Cape Verde, Central African Republic, Chad, Colombia, Congo, Côte d’Ivoire, Democratic Republic of Congo, Ecuador, Equatorial Guinea, Ethiopia, French Guyana, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Guyana, Kenya, Liberia, Mali, Mauritania, Niger, Nigeria, Panama, Peru, Rwanda, Sao Tomé and Principe, Senegal, Sierra Leone, Somalia, Sudan, Suriname, Tanzania, Togo, Trinidad and Tobago, Uganda, Venezuela.

The Yellow Fever vaccination is also recommended for travelers who intend to visit rural areas in any of the following states in Brazil:

Acre, Amapá, Amazonas, Distrito Federal, Goiás, Maranhão, Mato Grosso, Mato Grosso do Sul, Pará, Rondônia, Roraima, Tocantins.

More information here:


Collecting mayflies and stoneflies in Brazil

Brazil has very strict regulation and enforcement concerning the collection and exportation of biological material. For foreigners who do not have an official government or university position in Brazil, permits can be obtained, but require a Brazilian researcher counterpart (hired by a university or research institute), a principal foreign researcher, a detailed research project and expedition plan, among other paperwork and signatures. If you are interested in collecting mayflies and/or stoneflies during the Congress, make sure to contact a Brazilian researcher counterpart in advance. More information on obtaining these permits can be found at (see topics under AEX – Expedição Científica).

The joint meeting organizing committee will not be responsible for obtaining these permits for Congress participants.